Chancery Clerk William “Jeremy” Carr
Address: Wayne County Courthouse, 609 Azalea Drive, Waynesboro, MS 39367
The responsibilities of the Chancery Clerk are many
The Wayne County Chancery Clerk is responsible for attending all sessions of chancery court and keeps all minute books in which records and directions of the chancellor and proceedings of the court are involved.
State law prescribes the chancery clerk record and preserve all land records, including deeds of trusts, mortgages, mineral leases and plats of land surveys along with providing a receipt for every written instrument filed. The clerk receives all bills, petitions, motions, accounts, inventories and other papers and reports on behalf of the county. All records and papers of the chancery clerk’s office are subject to inspection and examination by citizens.
The clerk or deputy should show any person inquiring about records where they are located, and allow access or make a copy if requested.
This individual also serves as clerk for the board of supervisors, attends all supervisors’ meetings and records the minutes of the board. The clerk is also responsible for preparing the “docket of claims,” which includes all claims or financial demands against the county in the order in which they are received.
The chancery clerk is responsible for keeping a set of books known as the uniform system of accounts for the county as prescribed by the state auditor. These books contain all accounts under headings, so the expenditures under each heading can be known.
The chancery clerk is responsible for entering all receipts and expenditures into the system of accounts and balancing the ledgers monthly. This ensures all information needed for budget review is easily accessible.
The clerk submits to the board each month a report showing all expenditures and liabilities incurred against each separate budget item during the month and, cumulatively, the fiscal year to date.
The chancery clerk is also responsible for submitting a certified copy of the tax levy for the upcoming year. This is to show the purpose of the taxes levied and the total tax levy for each separate taxing area in the county, including the state ad valorem tax levy.